In title search, one missed lien or broken chain can unwind a closing and expose your operation to liability. The real challenge isn’t accuracy on a single order, it’s sustaining it across high volume, multiple counties, and tight turnaround windows. That’s where most search desks struggle. We don’t.
Behind our title search capability is 30 years of U.S. real estate data operations spanning property records, document classification, and county-level instrument indexing. Our title searchers and examiners bring deep domain expertise across 38 states; delivering title search services across all six search types through both online-access platforms and courthouse retrieval.
What sets our operation apart is how Hitech i2i, our proprietary real estate document intelligence platform is embedded directly into the title search and examination process. Hitech i2i automates document retrieval and classification, constructs ownership chains from grantor-grantee indexes, and flags open liens, missing instruments, and encumbrances before a human examiner ever touches the file. Title typing, exception identification, and chain gap detection are accelerated through Hitech i2i’s confidence scoring with our title examiners stepping in for judgment-level review. The result is faster turnaround, fewer missed items, and examination-ready packages every time.
30+
Years in Real Estate Data
15M+
Records Processed
38
U.S. States Covered
99.9%
Field-level Accuracy
27×7
Operation Support
Need accurate, scalable title search support?
Talk to a Title Search Expert →Whatever the transaction requires, we have it covered with the same accuracy standard and turnaround reliability across all six search types.
We deliver fast, accurate current owner searches to help your title operations team move orders forward with complete confidence.
We deliver complete ownership history from root of title, providing our title abstract services for refinances, complex transactions, and high-risk properties.
We capture two full ownership periods, giving your title operations team a practical balance between current owner and full search coverage.
We update your existing title search to the current effective date, keeping your file fast, accurate, and commitment-ready.
We surface active legal proceedings and judgment exposure to help your lenders and investors make confident transaction decisions.
We confirm your property tax status and surface outstanding municipal obligations before closing, helping your team reduce risk.
We combine nationwide search expertise, reliable turnaround, advanced automation, and rigorous QC to support faster, more accurate title operations.
Active search operations across 38 states, with county-trained searchers for courthouse and online record retrieval.
Same-day current owner searches. 24–48-hour full searches. SLA-backed commitments with escalation protocols.
Our proprietary document intelligence platform automates index lookups, instrument classification, and chain verification – accelerating search without sacrificing accuracy.
Native compatibility with SoftPro, Qualia, RamQuest, ResWare, and major title production platforms.
Multi-layer QC review on every search package before delivery. Errors are tracked and reported transparently.
SOC 2-aligned protocols, AES-256 encryption, executed NDAs, and GDPR-compliant data handling on every engagement.
Proud Members of Leading Title & Property Industry Associations
Every title search order follows a structured, repeatable workflow from order receipt through to delivery.
We support the title search data sources, production systems, and operational workflows used by title agencies, underwriters, and lenders nationwide.
Whether you are managing overflow, building a search desk, or scaling pipelines, we fit seamlessly into your operation.
We support your overflow searches, after-hours coverage, and volume spikes without requiring additional in-house headcount.
We deliver your accurate, citation-ready search packages that meet attorney standards and state-specific requirements.
We provide your lender-compliant search reports for purchase, refinance, HELOC, and construction loan transactions.
We integrate our title abstracting support services into your existing workflows, software platforms, and production requirements.
ISO 9001:2015 – QMS
SOC 2 Type II Certified
GDPR Compliance
Title search services involve researching public property records to verify ownership history and identify liens, mortgages, judgments, tax issues, easements, restrictions, or other recorded matters affecting a property’s title. It help title agencies, lenders, and real estate professionals support accurate closings, risk review, title clearance, and policy preparation.
A current owner search covers the period from the current vesting deed back through a defined look-back window typically 24 to 36 months, and identifies open liens and encumbrances against the current owner. A full search, also called a full chain of title search or title abstract, traces ownership and encumbrances back 30 to 60 years depending on state requirements, verifying every conveyance and identifying any defects in the chain. Full searches are required for most purchase transactions and all transactions where lender underwriting guidelines mandate extended coverage.
Standard current owner searches are delivered same-day to within 24 hours depending on county volume and record availability. Full searches typically deliver within 24 to 48 hours. Date-down and bring-down searches are often completed within 2 to 4 hours for standard counties. Rush turnaround is available on request and subject to county record access constraints. We work to agreed SLAs for each client with escalation protocols for time-sensitive closings.
HitechDigital provides title search support services across 38 states, covering both online-access counties and counties that require physical courthouse retrieval. Coverage is continuously expanded as client requirements grow. Contact us to confirm coverage in specific counties or states relevant to your volume.
Every title search package goes through a multi-stage quality review before delivery, a primary searcher conducts the search, a senior QC reviewer verifies instruments, chain completeness, and lien identification, and a final check confirms formatting and delivery requirements. Error rates are tracked per searcher and per county, and reported transparently to clients on request. Our committed accuracy rate is 99.9% across all search types.
We work with the leading title search data platforms and public record sources used by title agencies and lenders nationwide, including DataTree, DataTrace, NETR Online, PACER, county recorder websites, courthouse portals, and other county-level public record systems.
Our search deliverables are structured to align with your existing title production workflow. If your operation uses a data source, courthouse portal, or proprietary research system not listed here, our team will confirm access, workflow fit, and compatibility before onboarding.
Yes. Our title abstracting services cover the full compilation of relevant instruments such as deeds, mortgages, liens, judgments, easements, and other encumbrances from the public record for a given property. Title abstraction is a core part of our full search and two-owner search deliverables, and can be provided as a standalone service where required by your workflow or underwriter.
All client and transaction data is handled under executed NDAs, transmitted via encrypted channels (AES-256 in transit and at rest), and processed in SOC 2-aligned environments. We do not use client data for any purpose beyond the specific search order. Our data handling practices are GDPR-compliant and subject to full audit on request.
If we miss a recorded lien or instrument within the search period, we immediately provide a corrected search at no charge, document the root cause, and implement process corrections to prevent recurrence. As part of our Title Production Services quality process, all issues are reported to our QC manager within 24 hours and tracked in our central quality log.
Bachal Bhambhani
Sr. Vice President, Sales
Bachal represents HitechDigital in North America, and helps client and our production teams collaborate effectively on projects and partnership initiatives.
Snehal Joshi
Director, Data Solutions & BPM
Snehal, a seasoned leader, manages a large data team. He's delivered numerous projects, driving growth through process innovation for clients across industries.
