Address

Hitech House
Near Gurukul Tower
Gurukul, Ahmedabad - 380052
Gujarat, India

Phone: +91-794-000-3000

Fax: +91-794-000-3202

Email: sales@hitechdigital.com

BPM

Purchase order automation doubles efficiency at half the cost for automation solutions provider in UK

Purchase order automation doubles efficiency at half the cost for automation solutions provider in UK Banner

Client Profile

The client is a UK based company empowering organizations to move towards process excellence by automating their legacy processes, increase efficiency, and reduce costs. With over a decade’s experience, state of the art technology, expertise, and supporting services, the company is on an aggressive expansion drive to expand its solution offerings, technical partners, customer base and sectors they operate in.

Business Need.

The client was looking to do away with manual, time-consuming and error-prone accounts payable process for its end clients with a fully automated order-based invoice processing system. The technology-driven end-to-end AP process would lead to timely supplier payments through enhanced visibility of invoices in process.

Challenges.

Solution.

A structured invoice management process was developed right from receipt of invoice and matching with purchase order to approval and final posting; all through a single web-based client interface. Automation and macros were extensively used to accelerate the process and increase accuracy. Purchase order-based invoices were automatically matched to PO data, whereas expense invoices were automatically distributed to designated approver for review and approval.

Approach.

For ensuring data accuracy at 99.5% and processing all the invoices received in a batch and delivering them back within 24 hours; a robust automated workflow was put in place. Hitech’s project team collected detailed requirements from Procurement, Finance and IT departments. Accordingly, algorithms and scripts were written to automate the workflow that fit their specific needs.

Receiving input documents from client

Classification of invoices

Data Entry of extracted information

Quality check of data entered

Business Impact.

Automated Purchase-to-Pay process reduced cost and increased efficiency.
In-house resources redeployed to focus on value adding activities.
Improved supplier/vendor relationship.
Reports and dashboards to enable informed decision making.
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